Doctoral and MPhil Handbook
Policy changes
Exclusion period for non-confirmation of candidature (Chapter 3 and Appendix D)
Revised policy approved by Research Graduate School Committee at Meeting 7/2005 (5 August 2005).
Former policy
3.7 Confirmation of candidature
All probationary candidates are required to present their work in progress to a review panel and submit a confirmation of candidature report at the end of their probationary period.
The confirmation report, which is forwarded to candidates two months before the expiry of probationary candidature, will require candidates to describe the progress of their work and to note any problems or obstacles encountered. The report is to be prepared in consultation with the supervisor, who together with the head of the relevant department or unit must endorse the report. The report also requires faculty endorsement.
Guidelines and procedures for confirmation of candidature, along with appeal processes where non-confirmation is recommended, are documented in Appendix D.
Revised policy (changes have been highlighted in italics)
3.7 Confirmation of candidature
All probationary candidates are required to present their work in progress to a review panel and submit a confirmation of candidature report at the end of their probationary period.
The confirmation report, which is forwarded to candidates two months before the expiry of probationary candidature, will require candidates to describe the progress of their work and to note any problems or obstacles encountered. The report is to be prepared in consultation with the supervisor, who together with the head of the relevant department or unit must endorse the report. The report also requires faculty endorsement.
Guidelines and procedures for confirmation of candidature, along with appeal processes where non-confirmation is recommended, are documented in Appendix D. Where a candidate is not successful in confirming his/her candidature, the candidate will normally not be readmitted within four years of the non-confirmation date. The Research Graduate School Committee will only approve readmission following this exclusion period where suitable facilities and effective supervision are available to support the candidature and where the committee is satisfied that the candidate is now in a position to undertake research towards a successful thesis completion. The Committee may request certification by a registered medical practitioner that a former candidate is now in a position to resume candidature.
Former policy
Appendix D
3.4 Failure to meet confirmation requirements
Where a probationary candidate does not meet the requirements for confirmation of candidature, the relevant faculty should make a recommendation for non-confirmation of candidature to the Research Graduate School Committee. This recommendation should be accompanied by the review panel report, which identifies the tasks or targets that were set for the student for confirmation of candidature and the outcomes of the student's attempts to meet them.
After reviewing the faculty's recommendation and the review panel report provided, the Research Graduate School Committee will decide whether or not confirmation of candidature should be denied. The student will be notified accordingly.
Once the student has been notified that he/she has been excluded under regulation 7.2.2 (non-confirmation of candidature), he/she ceases to be an enrolled student and the academic department can withdraw supervision and other support. Short-term provision of a range of university facilities, for example email access may be considered on a case-by-case basis should a student lodge an appeal.
Revised policy (changes have been highlighted in italics)
Appendix D
3.4 Failure to meet confirmation requirements
Where a probationary candidate does not meet the requirements for confirmation of candidature, the relevant faculty should make a recommendation for non-confirmation of candidature to the Research Graduate School Committee. This recommendation should be accompanied by the review panel report, which identifies the tasks or targets that were set for the student for confirmation of candidature and the outcomes of the student's attempts to meet them.
After reviewing the faculty's recommendation and the review panel report provided, the Research Graduate School Committee will decide whether or not confirmation of candidature should be denied. The student will be notified accordingly. Where a candidate is not successful in confirming his/her candidature, the candidate will normally not be readmitted within four years of the non-confirmation date. The Research Graduate School Committee will only approve readmission following this exclusion period where suitable facilities and effective supervision are available to support the candidature and where the committee is satisfied that the candidate is now in a position to undertake research towards a successful thesis completion. The Committee may request certification by a registered medical practitioner that a former candidate is now in a position to resume candidature.
Once the student has been notified that he/she has been excluded under regulation 7.2.2 (non-confirmation of candidature), he/she ceases to be an enrolled student and the academic department can withdraw supervision and other support. Short-term provision of a range of university facilities, for example email access may be considered on a case-by-case basis should a student lodge an appeal.
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